Notice of 2012 AGM

The 2012 UK-TUG AGM will be held on Saturday 20th October at 14:00. The meeting will take place as part of the UK-TUG Speaker meeting at Trinity College, Oxford, OX1 3BH. We hope that as members as possible will be able to attend the AGM and the Speaker meeting.

Election for Chair

The two-year term of office of the Chair, Alan Moon, finishes at the end of the AGM. Anyone who wishes to stand should ask a member to nominate them for the post: in case of difficulty, please approach the committee. Nominations should be sent to the Secretary by 23:59 on the 5th of October. The candidate should also confirm that they are happy to stand, and may be send a statement for circulation to members in support of their candidature.

If there is a contested election then there will be an electronic ballot. Details of the candidates and supporting statements will be circulated on Sunday 7th October and voting will close at 23:59 on Thursday 18th October.

Elections for the committee

The term of all committee members expires at the end of the AGM (with the exception of the Chair, as detailed above). Anyone who wishes to stand should contact the Secretary at any time before the AGM. Most of the business of the committee is carried out electronically, so a remote location should be no barrier. The mechanism for nominations is similar to that for Chair, with a nomination from a member along with confirmation from the candidate, although there is no need to submit any kind of statement.

Motions for the AGM

Any member may submit a motion to the AGM. Motions should be sent to the Secretary at the e-mail address above, and should be received by 23:59 on Friday 5th October. Motions and supporting documentation will be circulated on Sunday 7th October. Voting on motions will be possible by proxy for members not able to attend the AGM. Full details will be given with the motions when circulated.